How To Craft The Perfect Follow-Up Email After A Civilian Job Interview

Senior Airman James McKenzie, a client systems technician with the 436th Communications Squadron, trouble shoots a computer issue Jan. 19, Dover Air Force Base, Del.
Air Force photo by Tech. Sgt. Chuck Walker

You’re finished with your first civilian job interview, and now all that is left to do is follow up with an email to say thank you. This shows that you really want the job and are eager to show it. Most importantly, it allows you to continue the conversation from the interview, so that more questions can be asked or information offered, as necessary.

Always send a follow-up message to the person, or people, who interviewed you within 24 hours of your interview. Restate why you want the job and why you’re qualified for it. Consider adding in how you can make contributions to that position, and provide any additional information that you feel might help you get the position, but wasn’t discussed in the interview.

Related: Five dos and don’ts of writing professional emails »

If you feel like you made some mistakes, or that you forgot something in the interview, you can briefly bring this up. For instance, “While we both know that my qualifications fall a little short of this position, I want to emphasize my eagerness to learn those skills as part of my training process. I also have a proven history of tackling big challenges, and feel I would quickly overcome any shortcomings in my qualifications.”

Additionally, don’t rush when writing your email. It might make sense to write it, and then take a short break before proofreading. Even better is having a friend or family member proofread it for you. Don’t let any typos or grammatical mistakes be your final impression.

Finally, no matter if the company asks for references before or after an interview, have your contact list ready. Let those people know they may be hearing from your potential employer, so they’re ready (and willing) to speak informatively on your behalf.

An email may come back telling you the position went to someone else. If this is the case, still take the time to write a thoughtful, careful response. Thank the person again for the opportunity. Reiterate that you would love to work at their company should any future opportunities arise.

Sometimes, the person offered the job may change his or her mind, reject the offer, or it may not work out. The fact you responded so thoughtfully and quickly will keep you in the mind of the hiring manager.

If you send through your email, and don’t hear anything for 7-10 business days, it’s a good idea to send one very brief, follow-up email. Simply say, “Hello Mr. Smith; I wanted to follow up on the opportunity for which I interviewed and inquire whether any decisions have been made at this time. I am still eager for such an opportunity. Thanks for your time.” If this second email goes unanswered, it is okay to assume the position has gone to someone else.   

Few of us like to be interviewed. But you’ve have what you need to help you make your next interview your best one yet. Never forget that by just being yourself and sharing your honest interest and experience, you can create a great impression with a company.

Army and Air Force Exchange Service officials are warning soldiers and military families to be aware of scammers using the Exchange's logo.

In a news release Wednesday, Exchange officials said scammers using the name "Exchange Inc." have "fooled" soldiers and airmen to broker the sale of used cars, trucks, motorcycles, boats and boat engines.

Read More Show Less

KABUL (Reuters) - The Islamic State (IS) militant group claimed responsibility on Sunday for a suicide blast at a wedding reception in Afghanistan that killed 63 people, underlining the dangers the country faces even if the Taliban agrees a pact with the United States.

The Saturday night attack came as the Taliban and the United States try to negotiate an agreement on the withdrawal of U.S. forces in exchange for a Taliban commitment on security and peace talks with Afghanistan's U.S.-backed government.

Islamic State fighters, who first appeared in Afghanistan in 2014 and have since made inroads in the east and north, are not involved in the talks. They are battling government and U.S.-led international forces and the Taliban.

The group, in a statement on the messaging website Telegram, claimed responsibility for the attack at a west Kabul wedding hall in a minority Shi'ite neighborhood, saying its bomber had been able to infiltrate the reception and detonate his explosives in the crowd of "infidels".

Read More Show Less
U.S. Air Force/Tech. Sgt. Brian Kimball

Editor's Note: This article by Oriana Pawlyk originally appeared on, a leading source of news for the military and veteran community.

Calling aviation geeks in New York City: The British are coming.

In their first visit to the United States since 2008, the Royal Air Force "Red Arrows" will perform an aerial demonstration next week over the Hudson River, according to an Air Force news release. F-35 Joint Strike Fighters, the Air Force Thunderbirds and Navy Blue Angels demonstration teams will also be part of the show.

Read More Show Less
U.S. Air National Guard/Staff Sgt. Michelle Y. Alvarez-Rea

Frances and Efrain Santiago, natives of Puerto Rico, wanted to show their support last month for protesters back home seeking to oust the island's governor.

The couple flew the flag of Puerto Rico on the garage of their Kissimmee home. It ticked off the homeowners association.

Someone from the Rolling Hills Estates Homeowners Association left a letter at their home, citing a "flag violation" and warning: "Please rectify the listed violation or you may incur a fine."

Frances Santiago, 38, an Army veteran, demanded to know why.

Read More Show Less
Todd Rosenberg/AP

A West Point graduate received a waiver from the U.S. Army to sign with the Philadelphia Eagles on Friday, and play in the NFL while serving as an active-duty soldier.

The waiver for 2nd Lt. Brett Toth was first reported by ESPN's Adam Schefter, who said that Toth signed a three-year deal with the Eagles. Toth graduated from the U.S. Military Academy in 2018.

Read More Show Less